The following procurements are exempt from competitive source selection and may be paid via a Payment Request Form through MFA Payables directly or by a PCard. Purchase Orders are not required for payment but may be used if so desired by the requisitioner.
Federal procurements that are subject to the Federal Acquisition Regulations (FAR) greater than $10,000 and Uniform Guidance (UG) greater than $10,000 are NEVER allowed to be paid via a direct payment request, even if the good or service is listed below as exempt from the competitive procurement process. In the case where compliance with the FAR or UG is required by the Sponsor, please contact Procurement for available contracting options.
- Animals and plants for laboratory and research use (exempt from competition, but must only be procured by the Animal Research Facility Staff)
- Medical services for research projects
- Publication of scholarly papers in specific professional journals
- Payments to or on behalf of MFA officers and employees for salaries, fringe benefits, professional fees, or reimbursements
- Payment of obligations that the MFA is required to pay by law, including paying fees, permanent settlements, subsidies, or other claims, making refunds, and returning funds held by the MFA as trustee, or custodian
- Services of expert witnesses for potential and actual litigation of legal matters involving the MFA or its officers and employees, including administrative quasi-judicial proceedings
- Services of attorneys employed or retained to advise, represent, or provide other legal service to the MFA, on matters arising under the laws of another state or foreign country, or in an action brought in another state, federal, or foreign jurisdiction, when substantially all legal services are expected to be performed outside the District of Columbia.
- Arbitrator and mediator services
- Court reporter services
- Services of printers, rating agencies, support facility providers, fiscal and paying agents, and registrars related to the issuance and sale of the MFA's bonds
- Insurance or insurance broker services
- Payment of dues or fees of organizations of which the MFA or its officers and employees are members as provided in these procedures
- Subscriptions
- Registration or workshop fees for conferences and training
- Renewal of software maintenance agreements and subscription licenses
- Disbursement of funds to governmental bodies
- Services for the publication of scholarly and educational books and journals which include but are not limited to: a) Manuscript evaluation, copy editing, proof reading, indexing, design, manuscript clean-up, page make-up, and typesetting of scholarly journals and educational books; b) Design, production, and printing of promotional materials, and commission sales representation for scholarly journals and educational books; c) Warehouse storage and fulfillment services, and d) Editorial and production services for scholarly and educational books and journals, including printing and binding, when full production services are required for projects too difficult or too time consuming to produce in-house
- Procurement of goods, services, or construction from a governmental body; from the federal government, or from a state or its political subdivisions, to include public institutions of higher education
- Works of art for museum or public display
- Honorariums paid to lecturers, speakers, trainers, facilitators and scriptwriters when the provider possesses specialized training methods, techniques or expertise in the subject matter. Honorariums are gifts, and are paid when no compensation is expected. If you have an invoice, it is a contracted service that requires a purchase order.
- With prior approval from the AVP of Procure-to-Pay, the purchase of goods, products or commodities from a public auction sale, bankruptcy, or foreclosure when in the best interest of the MFA
- Food and fodder for animals
- Facility service costs for conferences, meetings, and training sessions when the use of such services is mandated by the venue’s existing contracts; (i.e. caterers and AV contractors designated by the venue)
- Affiliation agreements with hospitals and other health care providers required for the MFA's clinical practices
- Advertisements in specialized publications, such as in ethnic or foreign language publications, trade publications, or professional publications
- Translation/Interpreter services
- Advertising on radio and television airtime, print or other media where selection is to be made by current audience/reader demographics
- Purchases made under cooperative purchasing agreements in which the MFA participates with other institutions, not-for-profit purchasing cooperatives, and/or other governmental purchasing jurisdictions
- Rental of booth space for exhibits at conventions and trade shows when organized by a single sponsor
- Utility services whose rates or prices are fixed by regulatory processes or agencies
- Procurement of repair services when dismantling is required to assess the extent of repairs
- Executive Search Firms and Recruiters used by the MFA for specialized hiring.
- Goods and services for commercial resale by the MFA or its affiliates